Why replace your computers every 3 years?

Why replace your computers every 3 years?

Technology is the backbone of every company and a lot of businesses do not always realise that regularly replacing computers can provide excellent return on investment.  The hardware and the software running on your computer will quickly be superseded by faster systems with improved features, and eventually the systems that you have will become obsolete.  How often does your business replace their computing systems and hardware? Every 5 years? 10 years? We recommend that businesses should replace desktops, laptops, smartphones, tablets and servers every three years. That may seem like a short lifespan, not least of all because of the expense involved, but leaving it longer can often cost your business significantly more in lost productivity, and increased risk, than the up-front cost of replacement hardware.


Old Equipment Damages Employee Productivity

If an individual computer is slow to start up, and slow in its every-day processes, then it causes your employees to work slowly as well. That is potentially a big loss of time for you, as your employees are paid to sit at their desk waiting for your aging system to perform the simplest of tasks.  There are few things more frustrating to busy employees than waiting for slow systems.

As a machine gets older the likelihood of failure increases.  When computers are not replaced proactively before they start causing problems, you run the risk of them failing completely.  When this happens, the failed computer will need replacing urgently.  This causes unnecessary downtime for the user and risks data loss due to the failed machine.  Issues like this can be largely mitigated by having a 3-year hardware replacement schedule.


Technology Standards Advance, So Should Your Hardware

In the last 100 years we’ve made more technological progress than the last 10,000, which makes one year a long time in the life of computing technology.  What may be emerging standards in one year will be mainstream within two years. What is mainstream now could easily be obsolete within five years. No business wants to be stuck with obsolete hardware while their competitors advance with new investments. By not upgrading your computer systems, you’re not harnessing the full benefits of new standards and technologies that could help your business grow or, at the very least, remain competitive.


Potential Problems with Long-term Software Compatibility

If hardware obsolescence is the biggest IT issue facing your business, then software compatibility is arguably the second biggest. No matter what business you are in, your software packages are the means by which your employees carry out their work – Microsoft Office, Adobe Illustrator, Salesforce, or something else.  As software packages are improved with new features, more power, and better security, their demands on the computer hardware inevitably increase. Over time, your hardware will begin to struggle, or your version of Windows may not be supported by the new software.  This will ultimately lead to you being unable to run the latest version of your software. Meaning you miss out on new features, suffer compatibility problems, exposing you to security risks.


It Damages Your User’s Morale & Skill Set

One aspect you may not have considered is that out dated hardware and software is damaging your employee’s ability to do their job and limiting their potential. They may even opt for employment with one of your competitors that have the equipment needed for them to reach their full potential. This could seriously affect your company growth and increase your staff turnover which can be incredibly damaging to a company both financially and culturally. The loss of in-depth knowledge of customers, organisation policies and systems can result in a loss of service quality and customer satisfaction. On top of that, recruitment is a big expense in itself.

Candidates and employees may think that your business is one of low investment and cost cutting. It can also give of the impression that if you are unwilling to invest in newer hardware, you’re not going to be willing to invest in your employees either. Is that the message you want to send?


Have you been using your current hardware systems for more than three years? If so, it may be time to consider upgrading. First Stop IT provides expert advice on upgrades for your laptops and desktops. We provide cost-effective upgrade solutions for your business regardless of your industry.

Contact Tai on 0345 450 7876