You back up Microsoft 365 properly with a dedicated backup that protects your email, files and collaboration data against accidental deletion and account compromise, verified on every cycle and tested for recovery. A common and dangerous assumption is that Microsoft backs this up for you. It does not, in the way most firms expect, so a proper backup is essential to keep your data safe and recoverable.
Your Microsoft 365 holds a huge amount of your business. Here’s how to make sure it is genuinely protected.
1. Why Microsoft 365 needs its own backup
Microsoft keeps the service running, but recovering data lost to accidental deletion, a mistake or a compromised account is your responsibility. A dedicated backup fills that gap, so a deleted mailbox or file can be restored.
2. Cover email, files and collaboration
A good backup protects your mailboxes, your files and your collaboration data together, so all the places your team works are covered, not just some of them.
3. Verify every cycle
A backup that quietly fails is worse than useless. We verify backups on every cycle, so we know they are actually completing and your data is genuinely protected, not just assumed to be.
4. Test that it restores
The only backup that counts is one you can restore from. We test recovery so that, when you need to get data back, it works quickly and reliably rather than failing at the worst moment.
A real example: protection verified daily
We supported a technology firm serving financial trading firms where its Microsoft 365 environment was under automated backup with verification on every cycle, so its regulated client communications and data were always recoverable. Checking the backup every day is what makes that confidence real.
For a software, technology or financial trading firm, this is part of managed IT and security that usually costs about £45 to £100 per user per month, scaling with your headcount, your security needs and how much uptime the business depends on.
Why technology and trading firms choose First Stop IT
First Stop IT has supported businesses since 2002, including software and technology companies and firms that serve financial markets. We know the systems these teams depend on: secure VPN and remote access, source control and build pipelines, virtual dev and test environments, Microsoft 365 and Teams, and the security that banks and regulators expect, from multi-factor authentication and endpoint protection to application allowlisting and email security. We work with technology and trading firms in London and across Essex and Hertfordshire. Our credentials include:
- Cyber Essentials Certified
- IASME Cyber Assurance (Gold)
- NCSC Assured Service Provider (Cyber Advisor for Cyber Essentials)
- Microsoft Partner
- Crown Commercial Service Supplier (G-Cloud)
- Quality Principles Certified
We look after more than 2,000 endpoints across 50 companies, we’ve been named a Top 50 UK MSP for three years running, and we support organisations with 10 to 100 employees across Essex, Hertfordshire and London, including Harlow and Bishop’s Stortford.
Book a free IT and cyber security review
Sure your Microsoft 365 is properly backed up? Book a free IT and cyber security review with First Stop IT and we’ll check.