Is using Gmail within your business breaching GDPR?

Do you use GMail at work and are you GDPR Compliant?

Gmail is the world’s most popular email service with over 1.4 billion users and is an especially popular email to use professionally within businesses.  However, it has recently been confirmed that emails can actually be read by third party app developers. Google lets people connect their account to third-party email management tools, or services such as travel planning and price comparisons sites. When linking an account to an external service, people are asked to grant certain permissions – which often include the ability to ‘read, send, delete and manage your email’. According to the Wall Street Journal, this permission sometimes allows employees of third-party apps to read users’ emails. There’s no doubt that when signing up and using your Gmail account for many years, you have overlooked the terms and conditions; after looking at them once you simply brush over them and then never return to read them efficiently.

Now with it being a large possibility that some of your business’ personal or professional emails have been read by third parties, this could also mean your business is breaching GDPR. GDPR should be one of the biggest priorities as a business owner, so it is always necessary to go that extra mile in researching everything that could harm and breach it to save you any unwanted problems and fines.

Google said only companies that had been vetted could access messages, and only if users had ‘explicitly granted permission to access email’. Before you start worrying, deleting your Gmail app and frantically searching through any emails you may be concerned about – it is possible to stop Gmail from allowing third parties to read your emails. You can visit the Security check up page to see which apps you have linked to your account and revoke any that you no longer want to share your data with. It may also be a thought to start reading into terms and conditions!

At First Stop IT we’re always ready to help and advise your business on technology and compliance. Contact us on 0345 450 7876 and see how we can help you.

By |September 28th, 2018|