You support SharePoint and document collaboration by structuring it well, controlling who can access what, keeping it backed up and secure, and helping your team use it smoothly. Done right, SharePoint is where your company’s documents live safely, everyone can find what they need, and the right people, and only the right people, can reach sensitive material.
SharePoint can be brilliant or a confusing mess, depending on how it is set up and looked after. Here’s how to keep it working for you.
1. A sensible structure
A clear structure that matches how your firm works means people can find documents quickly and know where to save them. We help set this up so SharePoint stays organised rather than becoming a dumping ground.
2. Access control
Documents include sensitive material, so access should be granted by role, with the right people able to reach the right content and no more. We manage permissions so sharing is easy but controlled.
3. Backed up and secure
Your documents are valuable, so SharePoint should be backed up and protected like the rest of your Microsoft 365. That means a deletion or an attack does not cost you important files.
4. Help your team use it well
A lot of SharePoint frustration is really a how-to question. A responsive helpdesk that can sort out access, sharing and editing issues quickly keeps your team collaborating smoothly.
A real example: collaboration kept smooth
We supported a software company serving financial trading firms where SharePoint was part of how teams shared documents, and we handled access, edits and the everyday questions quickly. When a user needed help with a page or permissions, the response was fast, described as a “very quick turnaround.”
For most technology and trading firms, this sits within fully managed IT at about £45 to £100 per user per month, billed per user, with the security and resilience these businesses rely on built in.
Why technology and trading firms choose First Stop IT
First Stop IT has supported businesses since 2002, including software and technology companies and firms that serve financial markets. We know the systems these teams depend on: secure VPN and remote access, source control and build pipelines, virtual dev and test environments, Microsoft 365 and Teams, and the security that banks and regulators expect, from multi-factor authentication and endpoint protection to application allowlisting and email security. We work with technology and trading firms in London and across Essex and Hertfordshire. Our credentials include:
- Cyber Essentials Certified
- IASME Cyber Assurance (Gold)
- NCSC Assured Service Provider (Cyber Advisor for Cyber Essentials)
- Microsoft Partner
- Crown Commercial Service Supplier (G-Cloud)
- Quality Principles Certified
We look after more than 2,000 endpoints across 50 companies, we’ve been named a Top 50 UK MSP for three years running, and we support organisations with 10 to 100 employees across Essex, Hertfordshire and London, including Harlow and Bishop’s Stortford.
Book a free IT and cyber security review
Is your SharePoint helping or hindering? Book a free IT and cyber security review with First Stop IT and we’ll get it working for you.